Preparing for an Advisory Board Meeting: A Medical Writer’s Perspective

Advisory board meetings (ABMs) have been used since long by the pharmaceutical companies to gain medical and commercial insights about a specific drug/product. A group of experienced professionals or key opinion leaders (KOLs) from a specific therapy area are invited to share their experiences and needs on a specific/pre-decided agenda. Such meetings are also termed as expert opinion meet (EOM) or general advisory board (GAB) meetings. Most of the times ABMs are sequential which are scheduled after a gap of weeks or months to finalize the discussions. The role of a medical writer (MW) is crucial before, during and after the ABM.

Let’s begin the overall journey of a MW in ABM

 The journey of ABM goes from 4 different stages:


KOL: Key opinion leaders, MOM: Minutes of meeting

Kick off call with the client:

Understand the objective of meeting in first client call- Ask for the agenda and request to share the relevant reading materials as per the topics to be discussed. Make yourself familiar with the topics. Fix the timelines to go ahead with the assignment.

 It is very important to show your full enthusiasm for the project you have been assigned and to make sure that you are open to attend all the meetings as per their scheduled dates and venues.

 Pre- Meeting Assignments

The pre meeting assignments for a MW could be:

  1. A) Literature search- Based on requirements, the MW devises a strategy for literature search that includes defining key words, inclusion/exclusion criteria for studies, applying appropriate filters and getting full texts of the key papers.
  2. B) Preparing a summary literature document (excel or word) – To be circulated among the panel members few days before the meet.
  3. C) Survey questionnaire: At some occasions, we at Knowledge Isotopes have also prepared survey questionnaire for the participating members of ABM at the request of our clients. These questionnaires serve to gather information and requirements for the subsequent ABMs.
  4. D) Preparing slide deck– Slide decks are generally prepared on the behalf of the client to be presented by them during the ABM. In the past, we also have requests from the KOLs to make slide decks based on the outline given by them. Before presenting, these are reviewed by the KOLs.

 Here are few tips for preparing pre-meeting assignments:


LOT: Line of treatment, LOE: Level of evidence, RCT: Randomized controlled trial, HCPS: Health care professionals

It is good to keep regular communications with client while working. Revisions should be shared and discussed thoroughly before preparing the final assignment. Once you are done with the final draft, mail it to the client along with the important literature for consideration.

Preparation for the Live Meeting:

  • Be confident and well prepared with the subject to be discussed
  • Dress up in business/formal attire
  • Don’t forget to keep your visiting cards and company brochures with you
  • It is very important to reach the venue at least half an hour before the scheduled time
  • The most important thing that you have to do is to note down the names of all participants in the order of their sitting in the board room (that helps in jotting the minutes of meeting [MoMs] during and after the meeting)
  • Introduce yourself by your name, organization, qualification and relevant experience and also summarize the objective of your existence in the meet
  • Keep your laptop ready with the opened word draft, literature and slide deck to be presented
  • Keep your sound recording device ready for the recordings. You can use any good sound quality recorder from your laptop or from your mobile. Do check the recording quality of your device prior to the start of meet.
  • Keep your phone on silent mode
  • Listen carefully and note down all the relevant points and discussions from start till end
  • For quick writing, the comments can be noted by speakers’ order numbers instead of their names
  • Be attentive in the meeting. During discussion, anyone might ask for references for any point mentioned in the document or slide deck.


This is the point where you can show your presence if you are familiar with that reference. So, it is very important to be thorough with the material you prepared for the meet.


  • Don’t show any vague idea; speak only if you are sure. If you are not confident, you can wind up by saying, “I’ll get back to you on this in the next session or I’ll confirm to the project leader and shall post the respective solution by mail”.
  • During the break, interact with the participants and get involved in their discussions. It will mutually benefit both; for the speakers to meet a competent and well knowledgeable writer and for you to build your confidence to communicate with HCPs on scientific topics.
  • If you sense any scope of business opportunity at their end, it is good to share your visiting card and your company brochures to represent your organization
  • While leaving, do confirm with your organizer for the timelines of sending MOM and final report
  • The organizer may announce the tentative date of next meet, so you should be mentally prepared with your next visiting plan.


Advisory board meetings usually have tight timelines. Depending on the nature of the final deliverables, the timelines of sending MOM could vary from 48 hours to 1 week, and a few weeks for the first draft of a manuscript (if required). You can write more accurately while your memory is still fresh so it is good to write MOM as soon as the meeting is over.  Also completing your task before the timelines would prevent you from panicking, in case your client asks you to make any major changes at an eleventh hour.  It will help you to gain confidence of your client for your work. The client will appreciate your flexibility of accomplishing your task and this will also improve your credibility with your client and your organization.


Be tuned for our sequential blog  on how to prepare the documents post meeting!

Thanks and Regards


Shelly Arora and Shivali Arora


4,175 thoughts on “Preparing for an Advisory Board Meeting: A Medical Writer’s Perspective

  1. Hi, very nice website, cheers!
    Need cheap and reliable hosting? Our shared plans start at $10 for an year and VPS plans for $6/Mo.
    Check here:

  2. Hi!

    We make available

    Sending your business proposition through the feedback form which can be found on the sites in the contact partition. Feedback forms are filled in by our program and the captcha is solved. The advantage of this method is that messages sent through feedback forms are whitelisted. This technique raise the chances that your message will be read.

    Our database contains more than 25 million sites around the world to which we can send your message.

    The cost of one million messages 49 USD

    FREE TEST mailing of 50,000 messages to any country of your choice.

    This message is automatically generated to use our contacts for communication.

    Contact us.
    Telegram – @FeedbackFormEU
    Skype FeedbackForm2019
    Email –
    WhatsApp – +44 7598 509161

  3. Please click me on Google AdSense ads on any of the sites:

    You click to me and I will click to you. Fool Adsense together!

  4. You click on the site to me, in return I click you. Cheat Google AdSense together.

    My site – You go to the site, click Google AdSense, after which you take a screenshot and write to me in the mail your site, which I click on

  5. 0DAY-Songs, Club Music, music releases

    * Server’s capacity: 126 TB MP3,Music Videos.
    * Account delivery time: 1 to 48 hours.
    * Available genres: Music, Music Videos releases.
    * IP restrictions: 3 IP addresses per user at the same time.
    * Overal server’s speed: 1 Gb/s.
    * Easy to use: Most of genres are sorted by days.
    * Updated On Daily: 20GB-50GB, 300-700 0DAY-WEB, CDM, EP, LP, Vinyl…

    Premium Plan T – 20GB – 2 Days
    Premium Plan A – 300GB – 30 Days
    Premium Plan B – 900GB – 90 Days
    Premium Plan C – 2500GB – 180 Days

  6. 제일-최상의 ECN 중개인-브로커 위한 오토매틱 교역-트레이딩-무역-거래를.

  7. The cleansing firm carries out cleansing of spaces of numerous sizes and also arrangements.

    The business’s professionals offer cleaning up with the aid of modern-day technologies, have unique equipment, and likewise have actually licensed detergents in their arsenal. Along with the above advantages, glass of wines supply: beneficial rates; cleaning in a short time; premium quality results; greater than 100 positive reviews. Cleaning workplaces will help keep your office in order for the most efficient job. Any type of company is incredibly vital atmosphere in the team. Cleaning solutions that can be ordered inexpensively currently can aid to organize it and provide a comfy area for labor.

    If needed, we leave cleansing the kitchen 2-3 hours after putting the order. You get cleansing as soon as possible.

    We give professional independent maid service for personal clients. Making use of European devices as well as certified devices, we achieve optimal results and give cleaning in a short time.

    We provide discount rates for those that use the solution for the very first time, as well as desirable terms of cooperation for routine customers.

    Our pleasant group supplies you to obtain accustomed with beneficial regards to participation for corporate clients. We sensibly approach our tasks, clean utilizing expert cleaning items and specialized devices. Our staff members are trained, have medical publications and also know with the nuances of removing complicated and hard-to-remove dust from surface areas.

    We provide top notch cleaning for huge business as well as little companies of numerous directions, with a discount of approximately 25%.

  8. Скажем, вы владелец нового вебсайта, который имеет приятный современный дизайн, удобную навигацию и нужную для гостей рекламную информацию. Но сайт ни кто не посещает. Что делать? Если у вас есть собственный бизнес мы поможем вам создать веб портал. Ясное дело, ни одно реальное либо виртуальное предприятие не может продвигаться само по себе. Каждой торговой фирмы нужна подспорье в приобретении популярности, а во Глобальной сети без нее категорически не обойтись из-за бешеной конкуренции.Мы занимаемся разработкой веб-сайта. Наши сотрудники готовы запустить хороший любой сайт в течение пары дней. Не беря в расчет предоставления изготовленных онлайн-сайтов, мы осуществляем службы тех. помощи: своевременное продление хостинга и вашего домена, добавление контента на сайт, размещения новостей. Наши услуги позволят вам стать фаворитом на необъятных просторах всемирной паутины.

    раскрутка сайта в европе

  9. I and also my guys were found to be viewing the best procedures located on the blog while before long I got an awful suspicion I never thanked the website owner for those tips. My men were for that reason passionate to read through them and already have actually been tapping into these things. Thanks for turning out to be quite helpful and also for settling on varieties of essential issues most people are really wanting to discover. Our honest apologies for not expressing appreciation to you earlier.

  10. I must voice my respect for your generosity supporting people who require help with that theme. Your real dedication to getting the solution all over came to be definitely beneficial and has in every case allowed girls much like me to arrive at their targets. Your new useful advice signifies a great deal a person like me and extremely more to my office colleagues. Regards; from all of us.

  11. hello!,I like yojr writing very a lot! share we keep up a correspondence more about your pokst oon AOL?
    I require an expert on this area to resolve my problem.
    Maybe that’s you! Looking forward tto peer you.

  12. The agony that buy cialis in canada allergic reactions can cause is something with no title which unknown numbers of individuals know with. The fact is, nevertheless, that there are services offered for those that seek them. Begin making use of the concepts as well as pointers in this piece, and also you will have the tools needed to dominate allergies, finally.
    Screen pollen forecasts as well as plan as necessary. Many of the prominent weather forecasting websites have actually an area dedicated to allergic reaction projections including both air top quality and also plant pollen matters if you have access to the internet. On days when the matter is mosting likely to be high, keep your home windows shut as well as limit your time outdoors.
    Plant pollen, dust, and other allergens can get trapped on your skin and also in your hair as you go with your day. If you generally bath in the morning, think about switching over to a night routine.